All School Meeting Minutes

 
Andy: State of the School report
 
Andy expressed appreciation to all that parents and affirmed our school’s focus on transparency and financial stability.  The school has been able to handle the job of moving into stability even with unexpected bills.
 
 
Advancement Team report
 
The school is on target with fundraising, having raised about $35K to date.
The fundraising schedule for the rest of the year has been revised due to shortage of time/personnel.  The team has lost some members and needs more help – please see Silke to volunteer.  
 
A reminder that tuition is due on the 1st of the month because that is when we pay the teachers – please pay on time.
 
Spring fundraising drive:  we want 100% participation because this affects the cohesiveness of the school. .All board members are paying $20 each to kick off the drive, followed by all teachers & staff.  Everyone else will be asked to contribute after that.  
 
We are in the process of setting up the budget for next year. Bigger enrollment will help the most of all. Tell your friends and the people you connect with your good experience at our school.   
 
We are going to ask 1 person from each class to join a budget focus group.
 
And remember, Andy is in the school office every Thursday 8:30 – 10:30 am to hear any concerns parents have.
 
 
Coordinator’s Report
 
The finance team is working hard.
 
Brief “biography of the year” presented, ending with our current AWSNA Developing Waldorf School status.  We put in an AWSNA application 18 months ago, and are in the process of becoming accredited as a Waldorf school. This is a 3 year process, so we look forward to being accredited in another 1 1/2 years.  
 
There will be an WECAN/AWSNA site visit on Thursday. AWSNA has mentors to help guide us with best practices to help the school take shape.  If you want more information on AWSNA, go to www:whywaldorfworks.com
 
(Meeting attendee question about the mortgage)
We have a forbearance agreement with the Steiner Foundation through the 2013-14 school year. As enrollment goes up we will talk with them about re-negotiating our contract. We are making our payments on time and demonstrating to RSF that we are fiscally responsible.
 
In the interest of furthering the school’s road to health, and also improving our financial base, we have connected with Mr. Bob Monsen, who founded the Institute for Social Renewal. He has helped 27 Waldorf schools to financial stability and abundance, and he is willing to teach us how he did it.   Bob is coming to the school on Friday March 8th and Sat March 9th. On Saturday he will teach us about conscious communication as a way to expand the school. And it is open to all, not just parents.

 These are the most important meetings of the year.  
Please come!  
 

 We are streamlining necessary school functions into four basic positions, renumerated via tuition remission (rather than monetary pay).  Each position will be half-time, will have a direct reporting relationship, monthly work plans, and will be responsible for managing volunteers.  The positions are as follows:
 
1. Grounds and Garden Specialist          
2. Housekeeping Lead
3. Events Coordinator
4. Office Manager
 
Positions are open to any qualified school parent.  A standard interview process will be conducted by the Hiring Team, and a second round of interviews if necessary.  If you are interested in any of the aforementioned positions, please reply to this e-mail with a request for a job description.   Those who indicated
interest during the meeting need not reply again; descriptions will be sent out this week.
 
   
There will be a monthly roundtable group for the parents, focusing on topics relevant to school experience.  Groups will be facilitated, and at least one Board member will be present – groups to commence in March.
 
 
Building and grounds report
 
Miss Michelle says thanks for your patience dealing with the plumbing issues. We do want feedback from you because our land is underutilized. We will have exciting choices as to what direction to take the school in the future.
 
 
Parent Council Report
 
Parent council members assist teachers and help with communicating. This is open to the entire parent body, and meets once a month at 8:45 am.
 
 
Communication Flow:  presented by Miss Beasley
 
What to do if you have a concern/question/need:
 
         First go to the person concerned.
 
         THEN if not resolved, go to the relevant school person
 
         Do this in person, NOT in emails, and NOT in the parking lot.
 
 
Announcements and Miscellania
 
We are considering starting a study group to learn more about anthroposophy.
 
If interested in after school care, talk to Michelle.
 
Bulb sale:   These bulbs are primo quality and they produce big, healthy flowers. Order forms are available in office or classrooms. Don’t forget to share this with friends and neighbors.
 
Idea:  Earthship interns to come here?
 
We did an exercise in which every person present thought up one way they could help the school. People came up with amazingly creative ideas, and each one will follow through with those ideas.
 
Meeting was adjourned with much anticipation for a good future.